NORMATIVE FRAMEWORK

TCP PROJECT FORMAT

"Integrated Pest Management (Identified Forest Pest)"

I. PROJECT SUMMARY

This project aims to develop Integrated Pest Management (IPM) as an integral component of sound forest management practice and to increase country capability through training programmes. The anticipated results from implementation of this proposal will be a reduction of the identified Pest causing a problem (i.e. insect and/or disease) to an economically-acceptable level which will result in an increase in the health and well-being of the forests and the volume and value of its products.

Data Needs:

Main features of the project with emphasis on expected outcomes.

Data Sources:

Individual sections of project report

II. BACKGROUND AND JUSTIFICATION

"This section will contain the background to the request and a brief description of the specific problem, highlighting its causes and effects, in the particular sector or subsector in which the project will be placed. It should specifically explain the sector's importance, the critical gap to be filled and the urgency of the problem to be solved in the context of the relevant Government's sector and subsector strategy and policy. It should also explain the consequences caused by non-action on this specific problem, and outline how the assistance requested will be utilized to fill a particularly urgent need which cannot be met from other sources. Mention should be made of other related activities supported by the Government or by other assistance agencies.

The justification should highlight the follow-up action expected after completion of the project and the expected project's catalytic role in connection with the Government's development efforts. It should, in particular, clarify how the Government intends to ensure realization of the planned project results in a sustainable manner, and the extent to which this will depend on national budgetary or policy decisions or funding decisions by other donors." (TCP Guidelines)

The following questions should contribute to this section:

- What are the institutions dealing with the problem to be solved, their present staffing, and their means of work? What is the main problem they are facing: lack of capacity, lack of means, other? What are their current constraints which prevent them from addressing directly the problem, without FAO support?
- How urgently is action needed? What would happen if action was not taken?
- What is the critical expertise gap that FAO would fill in?
- How would catalytic effect be obtained?
- What is the priority attached to this request by the Government? How sustainable could be the activities proposed? What is the Government commitment to cover for recurrent and further investment costs of the institutions concerned? Are other donors committed for follow-up actions?
- How do the proposed activities complement other actions funded by the Government and/or other donors?

Data Needs:

Description of the forest sector and socioeconomic relevance, including details on forest cover and the extent affected by the forest pests.
Area of natural and plantation forest area, location in country and importance i.e. for protection of soil, rangelands, windbreaks, water resources, wildlife and shelter.
Area of forest affected by the Pest over the last few years (specify number of years) and losses due to pests (loss to standing trees, non-wood forest products, timber quality).
Quantify losses as a significant fraction of the total GNP of the country.
Description of what tree species and what part of the tree are infested/infected by the Pest.
Specify the importance of this tree species to the country's economy.
Specify the time of year of the signs/symptoms of the Pest.
Speculate on reasons for the Pest outbreak: e.g. extreme climatic conditions, post-disaster impact.
List of resources available to deal with the Pest problem.
Record what measures have been taken to date to control the Pest problem.
Indication of the potential transboundary nature of the Pest.

Data Sources:

Ministry of Environment/Forestry/Agriculture
Plant Protection Institutes
NGO's
Universities
Other international agencies, including other UN agencies
Neighbouring country information

III. OBJECTIVES OF THE ASSISTANCE

"This section will state briefly but in specific terms, the particular objective(s) which the project is expected to achieve. The project objective is defined as a specific aim to be achieved and formulated as the expected future improved situation after the successful completion of the project. The statement should be drafted wherever possible in terms permitting subsequent verification of project accomplishments." (TCP Guidelines)

The primary objective of the assistance is to contain the Pest outbreak to economically manageable levels, while achieving an increase in the health and well-being of the forest and the volume and value of its products. Institutional support will be offered through training and the provision of equipment.

A concise statement of the Pest status is to be reached by the end of the project and an indication of the measures taken to control the spread of the problem, particularly when other regions of the country or neighbouring countries are at risk. Training and equipment inputs should result in improved capacity to respond to present and future pest problems and ability to monitor/predict and prevent potential future outbreaks.

Data Needs:

Quantitative indicators to monitor the extent and severity of the Pest problem.

Data Sources:

Ministry of Environment/Forestry/Agriculture
Plant Protection Institutes

IV. PROJECT OUTPUTS (RESULTS)

"Outputs (results) to be defined in this section, are the specific products of activities undertaken, the combined use of which by project beneficiaries will achieve the objective of the project, provided assumptions about external factors are correct. They should be defined in terms that permit their verification in quantity, quality and time, and should be consistent with the project objective and design, and provide the basis for the elaboration of a clear, detailed work plan." (TCP Guidelines)

This section is a simple, concise listing, using quantitative terms, of the specific outputs expected from the project. These tangible outputs can be elaborated in bullet points.

Data Needs:

Training needs assessment and level of training required.
Number of personnel to be trained.
Availability and condition of equipment for field and laboratory and data processing.
Identification of the Pest-host interaction, life cycle of the Pest and natural enemy complex completed.
Results from impact assessment surveys.
Specific environmentally-sound management practices developed and implemented as part of forest management.
Public awareness and sensibilization campaigns on forest heath issues carried out with involvement of local communities and NGOs.
Long-term strategies for protection of the forest developed.
Names and types of manuals or reports prepared.

Data Sources:

Ministry of Environment/Forestry/Agriculture
Plant Protection Institutes

V. WORK PLAN

A timetable, sufficiently specific to serve as a practical guide for the National Project Coordinator, selected by the Government, the national experts and consultants on what activity should be carried out at what time, what place and be implemented by whom.

The timetable and accompanying narrative should also serve as an instrument for monitoring project implementation and achievement for both the Government and FAO.

Preferably the detailed work plan and timeframe should be prepared by the TCDC/international consultants in close consultation with the National Project Coordinator and FAO Technical Officer. Adjustments can be made during the life of the project to take into account any dynamic processes that may occur.

The main output of the project will be a specific Pest control programme with trained staff and the means to implement it. The existing capability and capacity for carrying out Integrated Pest Management programmes will be strengthened. The project will have the following main activities in discrete stages, dependent on the specific Pest problem and strategies for its management:

- Pest identified and life cycle determined
- Strategies assessed for pest management
- Pilot trials established and assessed, if appropriate
- Existing equipment assessed and new items provided suitable for local conditions ensuring environmentally sound management practices;
- Dependent on pest control strategies to be used, safe handling techniques to be included ( in cases such as aerial application of biopesticides)
- A cadre of specialist technical staff trained so that they are able to carry out "training of trainers" (TOT) courses
- Forest pest management plan developed and strategy for long-term management for the forests;
- Forest pest monitoring system operational
- Communities involved and informed.

Data Needs:

Estimate and logical sequence of the major project activities and input needs.
Season for Pest outbreak and on-going control strategies including forest management practices.

Data Sources:

Ministry of Environment/Forestry/Agriculture

VI. CAPACITY BUILDING

A paragraph describing how this TCP assistance is expected to enhance the capacity of national forestry /agriculture personnel and local communities to respond to protection of the forests. It should include details of how the use of such expertise will contribute to building capacity in the national institution/country.

This project aims at strengthening national capacity for effective (emergency) Pest management which will have far reaching effects on the local community and on the economy of the country. An infrastructure for coordinating Pest management strategies will be built into the existing forest management structures including forest Pest forecasting which will result in the improvement of forest production.

Forestry and other concerned personnel will be trained in aspects of Pest management, which will provide a core of trained personnel, and these in turn can train other persons through TOT courses.

A National Project Coordinator will be selected for the project and will have responsibility to work with and coordinate the team comprising three national consultants, two international consultants, forestry officers and technicians.

Data Needs:

Numerical data on the number of persons trained during the project.

Data Sources:

Ministry of Environment/Forestry/Agriculture

VII. INPUTS TO BE PROVIDED BY FAO

See TCP Guidelines, Annex 1, pages iii to vi.

A concise description of each input under the respective numbered line items below. Sufficient detail on each budget line should be provided. The sum of related amounts of each sub-category under each item should add up to the total for the line item.

a) Personnel services
Technical services of international and/or national experts/consultants
- International consultants/experts
- FAO Advisory Technical Services (ATS)
- National experts and consultants
- International expertise under Partnership Programmes (i.e. TCDC/TCCT or Retired experts and consultants)
- Administrative support
- Supervisory Technical Services (STS)

Priority and preference should be given to the employment of competent experts under the TCDC/TCCT programmes in countries that have signed these agreements. There are specific limits to the use of international expertise at UN rates. Project drafters are advised to consult with the TCP Unit before preparing the staffing inputs and budgets.

b) Official travel
c) Contracts, Letters of Agreements or Contractual Service Agreements
d) General operating expenses (GOE)
e) Materials, supplies and equipment:
- Materials and supplies
- Equipment
f) Direct operating cost (DOC)
g) Training:
- Study tours
- In-country workshops
- Fellowships and academic training
- Young Professionals for on-the-job training

Data Needs:

Number, type and cost of each input (numbers of staff participating, of items, internal trips, cost per day, DSA rate, monthly consultant rate etc).

Data Sources:

FAO
UNDP
Local suppliers

VIII. REPORTING

See TCP Guidelines.

Periodic and Mission reports are required for operational monitoring of projects so that technical and operating divisions of FAO can monitor the delivery and utilization of inputs.

Each national and international consultant will prepare a technical report at the end of his/her assignment covering findings, conclusions and recommendations according to FAO standards and in collaboration with the National Project Coordinator. These reports will serve as the basis for preparing the project Terminal Statement. One year after completion of the project, the Government will prepare a report documenting follow-up actions from the project.

Data Needs:

Training manual and materials on general aspects of integrated pest management and more specifically for the actual Pest.
Findings and facts related to the Pest.
Database and information system operational and training manuals prepared.
Consultant's itinerary, persons met, terms of reference, lists of additional equipment, etc.
Materials for peoples' participation activities.

Data Sources:

Project records
Project staff
Records from forestry/agriculture/plant protection authorities concerned with forest health issues
Ministry of Environment/Forestry/Agriculture

IX. GOVERNMENT CONTRIBUTION AND SUPPORTING ARRANGEMENTS

This paragraph needs to clearly set out: (i) the resources to be contributed by the Government; (ii) designation of Government responsibility for arranging for duty-free customs clearance, full access to laboratories and their test results, and access to the field - which may be under provincial or district authority. All need to be included in this section as they might apply.

See in particular TCP Guidelines, Annex I, page vii and the following excerpts:

Request must be accorded high priority by the Government, which must also ensure that the required local support facilities and services will be available and that follow-up action will be taken...

Requests must provide assurance of the fullest possible participation of the Government in project execution, through such means as the use of national institutions, personnel and resources. (Annex IVa, page i).

Each project should be supervised by a National Project Coordinator nominated and paid by the Government. National Project Professional Personnel or consultants recruited by FAO are fully accountable to the Organization and cannot be on the Government payroll at the time of their assignment (page 10, par. 46). They may not be recruited from the counterpart institution/cooperating agency (Annex 1, page iv).

Data Needs:

Government contribution in terms of cash, personnel time, facilities, vehicles, laboratories, building and office space (for workshops and other), secretarial and translation/interpretation expertise.

Data Sources:

Ministry of Environment/Forestry/Agriculture

X. PROJECT BUDGET

The project budget covering the FAO contribution is prepared by FAO, based on elements received from the requesting country.

Data Needs:

Numerical details on FAO contribution in US$ by budget line.

Data Sources:

Team Leader, plus national and international project staff
FAO
UNDP
Equipment suppliers
Travel agents

XI. ATTACHMENTS TO PROJECT AGREEMENT

1. Description of the training programme.
2. Description of Advisory Technical Services and Supervisory Technical Services.
3. Description of services to be provided under contracts.
4. Itemized list of equipment.
5. Itemized list of materials and supplies.
6. Terms of reference including description of required qualifications for each international and national consultant/expert and where appropriate for the National Project Coordinator.

Data Needs:

Quantitative estimates and descriptions/specifications as relevant to the above attachment.
Terms of Reference (TOR) for each national and international project staff member including FAO technical staff members contributing to the project. TORs for short-term staff inputs (weeks to several months) need to describe precise, time-bound activities and outputs expected. Longer-term staff inputs should be more generally phrased to allow some flexibility and cover unforeseen occurrences.

Data Sources:

Team Leader, plus national and international project staff
Ministry of Environment/Forestry/Agriculture