NORMATIVE FRAMEWORK

SPECIAL PROGRAMME FOR FOOD SECURITY PROJECT FORMAT

"Water Control Component"

INTRODUCTION

Present a brief summary of the water control component/sub-component project as part of the FAO Special Programme for Food Security in the country.

Data Needs:

Main features of component with emphasis on role of water control in improving agricultural productivity.

Data Sources:

Individual sections of the project report
National Programme Document

RATIONALE

Provide a brief rationale for implementing the water control component/sub-component in the country, highlighting the key constraints in water management and development of irrigation potential.

Data Needs:

Relevant features of the major agro-ecological zones (amount and annual distribution of rainfall, frequency of droughts, etc).
Levels of inter-seasonal variability of production.
Shortage of available moisture as key constraint to increased yields/productivity.
Share of rainfed production in total production.
Role of irrigated farming.

Data Sources:

Ministry of Agriculture/Department of Irrigation

OBJECTIVES

State briefly how the component will contribute to income generation in support of (household) food security in the country.

Data Needs:

Quantitative data on agricultural income.
Composition of typical farm household income (farm/off-farm).
Level of average farm household income.
Contribution of irrigated production to total production.

Data Sources:

Ministry of Agriculture/Department of Irrigation/Extension Service
Farmers' Groups

DESIGN CONSIDERATIONS

Describe the approach that will be adopted to achieve the objectives and include elements such as:

- reasons for the selection of specific activities under the component/sub-component, including interest of participating farmers;
- the design of participatory demonstrations of viable technological interventions for farmers adoption;
- who will be the main beneficiaries and how will they be targeted;
- the extension approach to be adopted: master farmers, producer groups, Farmers' Field Schools, etc.;
- other relevant government or donor supported activities; duration of the project and brief explanation as to why; and
- social acceptability of demonstrated technologies by farmers' households, including women.

Data Needs:

Major characteristics of existing cropping systems/roles of irrigated/rainfed farming.
Number and location of farmers interested in participating in demonstrations.
Main features of existing extension approach; gender aspects.
Existence of relevant programmes/projects.

Data Sources

Ministry of Agriculture/Department of Irrigation/Extension Service

DEMONSTRATION AREAS

Describe the selected areas for demonstrations, and briefly explain the criteria for selecting these areas, e.g., high potential, importance in national food supplies; replicability; availability of suitable technologies for demonstration; interest of the farming community and willingness to participate. Describe procedures followed in selecting demonstration areas, underlining participation of concerned partners, especially farmers and their communities; and briefly indicate the relationship to the expansion areas.

Data Needs:

Location and relevant characteristics of demonstration areas.
Number and location of farmers.
Share/Number of farmers willing to participate.
Importance of crops grown for food security at national level.
Type of technologies available for demonstrations.
Scope for large-scale replication.

Data Sources:

Ministry of Agriculture/Department of Irrigation/Extension and Research Departments
Farmers' Groups

ACTIVITIES

Classify key activities into: production-related activities, i.e. activities directly related to participatory demonstrations of technological interventions to enhance productivity and production (e.g. introduction of soil moisture and water conservation measures, improved seeds, fertilization, farming practices); and activities for strengthening the enabling mechanism, i.e. activities related to the Programme's focus on farmers training, extension, stakeholders' participation, etc.

Data Needs:

List of production-related activities.
List of capacity-building activities.

Data Sources:

Ministry of Agriculture/Department of Irrigation/Extension Service
Farmers' Groups

OUTPUTS

Indicate the major outputs expected from the Phase I activities, e.g., increased productivity and production by component/sub-component; improved farmers income; improved water control facilities; enhanced training and extension, etc.

Data Needs:

Number of hectares covered by improved water control facilities.
Details of improved water control facilities.
Quantitative data on yields and production.
Number of farmers that benefited from training/extension.
Number of farmers with improved income.
Number of water users' associations established.

Data Sources

Ministry of Agriculture/Department of Irrigation/Extension Service
Farmers' Groups
National Coordinator/Team Leader

INPUTS

Provide a summary of the main inputs to support the component for each budget level. These would include the project's cost estimates; the Government's contribution; FAO and other donors' contributions. The budget sheets provide details for each budget level.

Data Needs:

Number, type and cost of each input.
Description of government contribution in terms of cash, staff time, facilities, vehicles.
Description of FAO/other donors' contribution.

Data Sources:

Ministry of Agriculture/Department of Irrigation/Extension Service
FAO
UNDP
Local Suppliers

WORK PLAN

Prepare an overall work plan for the entire project period, using a chronological diagram (bar chart) as shown in the example. The work plan will include the objectives, activities, outputs, resources required and persons/entities responsible for project implementation. Once the project is operational, annual work plans along the same lines will be prepared every year.

Data Needs:

Estimate and logical sequence of the major project activities and input needs.
time allocated per activity.

Data Sources:

Ministry of Agriculture/Department of Irrigation/Extension Service
Farmers' Groups

BUDGET

Prepare a budget for the project's entire duration.

Data Needs:

Numerical details on FAO contribution in US$ by budget line.

Data Sources:

Ministry of Agriculture/Department of Irrigation
National Coordinator/Team Leader plus national and international project staff
FAO
UNDP
Equipment suppliers

EXPECTED BENEFITS OF TECHNOLOGICAL INTERVENTIONS TO BE DEMONSTRATED

Show that the proposed technological interventions to be demonstrated to farmers are financially viable. This will ensure the farmers' adoption and replicability of the technologies. This can initially be done by comparing Gross Margins "with" and "without" the project. To assess the risk to the producer, the same calculation should be undertaken for the "with" analysis but with increasing the major costs (say by 10-15%) and decreasing the value of the outputs (sales or consumption).

Data Needs:

Quantitative indicators to show financial viability of proposed interventions.
Analysis that shows sensitivity of results to adverse changes in parameters.

Data Sources:

National Coordinator/Team Leader

MANAGERIAL ARRANGEMENTS

Describe managerial arrangements including:

Who will be responsible for the implementation of the component/sub-component at the village, district, regional, national levels within the institutional structure set-up for the entire SPFS programme in the country; and possible involvement of NGOs, private sector or bilateral agencies, etc.

Data Needs:

Institutional structure for the SPFS at national level.
Organizational unit responsible for the component/sub-component at village, district, regional, national level.
List of NGOs, private sector companies or bilateral donors that might become involved.

Data Sources:

Ministry of Agriculture
National Coordinator/Team Leader

REPORTING, REVIEW, MONITORING AND EVALUATION

Describe reporting obligations of the management team and FAO as outlined in SPFS/Doc/24/ Annex 3.

Reports
Reporting to the Government and FAO is the responsibility of the National Programme Coordinator. The basic reports required are:

a. Six-monthly progress reports containing:

i) actual implementation of activities compared to that planned;
ii) provision of planned inputs;
iii) identification of problems and constraints (technical, human, financial etc.) in implementation and recommendations for corrective measures; and
iv) detailed work plan for the following reporting period.

b. Technical Reports that arise from consultant studies, will be issued as foreseen "outputs".
c. Terminal Report. Towards the end of Phase I, a draft terminal report will be prepared by the project management and sent to FAO for finalization and submission to the Government and the donor, if any.

Reviews and Evaluation
Reviews and evaluation may include but not be restricted to mid-term review and final evaluation. The project document should include, as appropriate, criteria and indicators that will be used to measure the progress of the SPFS project towards achieving its objectives and planned outputs.

Data Needs:

Operation-related data/information by component/sub-component and major activity.
Results of demonstrations.
Impact on participating farmers.
Indicators of success.

Data Sources:

Project records
Project staff
Records from the Department of Irrigation/Extension Service
Participating Rural Appraisal exercises
Operation-related data/information by component/sub-component and major activity
Results of demonstrations

ANNEXES

Include a number of annexes to provide more details on certain aspects of the project. The following are some examples:

- Equipment: Expendable and Non-expendable
- Training, Seminars and Extension Programme
- TORs for Consultants

Maps
Maps showing the agro-ecological zones and the selected pilot areas in the country should be provided.

Data Needs:

Quantitative estimates and descriptions/specifications as relevant to the above attachments.
Terms of reference for each national and international project staff member, incl. FAO technical staff contributing to the project.

Data Sources:

National Coordinator/Team Leader, national and international project staff
Ministry of Agriculture/Irrigation Department/Extension Service